Ready your businessIn addition to the resources found at the links below, we coordinate free on-site presentations for your employees, preparation courses for small businesses, e-mail alerts, and information on preparing computer systems/networks for a storm. Contact your United Way representative at (305) 860-3000 or caring@unitedwaymiami.org for more information.
Business continuity
Do you have a plan for how to continue business operations if a hurricane affects our area? Are you prepared to manage the 5Ps in such a scenario - people, property, products, processes, partners? Have you created lists of each team's "hot" items - those documents, electronic files or objects that are absolutely critical to your business being able to operate in the aftermath of a hurricane? Which employees are your "crisis" employees - those that are crucial to managing business and disaster response efforts? Have you recorded all the serial and model numbers of all your office equipment, and kept the list in a safe place? A business continuity plan can answer these questions and more. It can help you stay operational even if disaster affects your business. The links below offer tips on how to create and implement such a plan. Once you create a plan, be sure to make every employee aware of his or her responsibilities. FEMA standard checklist for business recovery - offers ideas for protecting your business and recovering from a disaster, as well as important information about flood insurance Florida Division of Emergency Management - guides you through creating a business disaster plan The State of Florida Business Disaster Planning website - offers tips for creating a business continuity plan, talking to employees about an emergency, and protecting your business assets
Communications with employees
Preparation and training are key to executing your internal emergency communications plan. Your management and human resources teams should work together to ensure that employees have access to the following items so that when a hurricane approaches, your staff can focus on other efforts. Up-to-date employee emergency contact list Links on your organization's intranet to your employee contact lists, emergency preparedness and recovery responsibilities, etc.
Communications with clients When a hurricane threatens our area, if you have standard mass communications in place that you can share with your clients, not only will your last-minute preparations be easier to manage, but your clients will also appreciate your taking the time to inform them of your intentions. Consider the following: Mass email to clients Temporary banner or headline on your website's home page Temporary phone greeting Informational signage at your office or business entry points (particularly important if you receive regular deliveries or have walk-in clients)
Click here for details on companies that offer disaster communications services for businesses. After the storm
United Way can link your employees who are affected by a hurricane to a network of partners that can help them recover. |
